Database Preparation Services

After a local system is selected, the most important task facing your library is database preparation. Whether moving from a card catalog to an Integrated Library System (ILS) or from a manual circulation control system to an automated one, ensuring the bibliographic integrity of the library's database is essential to the successful implementation of the local system.

Too often the library assumes that its database is in good order. Think about it for a moment. While your institution may be spending thousands of dollars on computer hardware and software, even the most costly system is totally dependent on the quality of the database. If the catalog records are substandard or have been improperly prepared, patrons and staff alike will be prevented from taking full advantage of the local system. Your library's database is going to remain a fundamental library asset long after the present local system is replaced.

Detailed information for database preparation may be found in the following (keep in mind that vendors offering database preparation services may use different terminology to describe similar services):

• US MARC Format & Magnetic Tapes
• Preliminary Steps
• Duplicate Record Resolution—"Deduping"
• Database Clean-Up
• Item Field Build & Barcode Label Production
• Additional Database Preparation Services
• Post-Authority Control
• Database Statistical Analysis

To ensure complete and accurate service, the customer first completes a Work Specification Profile.

For your convenience, we provide information on pricing and a Cost Estimation Worksheet.